All purchases and contracts for supplies, equipment, and contractual services made by the City shall, except where noted per City code, be based on competitive bids, and shall be awarded to the lowest responsible bidder.
Bidding Process for City Purchases
- Notice to the Public - Notice of proposals/bid (RFP/RFB) requests shall be published in the local newspaper of the City at least five (5) days preceding the due date of the proposal/bid request. The Office of the City Clerk also will solicit RFP/RFB requests from prospective suppliers per the Bidder List, maintained by the Office of the City Clerk.
- Submitting Proposals/Bids - All RFP/RFBs must be received by the Office of the City Clerk prior to the due date and time, and in the manner outlined in the details. All RFP/RFBs must be sealed in an envelope marked with the RFP/RFB title on the front. In the event a revision is issued by the City, notice will be sent by e-mail or fax to all businesses/individuals who received the original request.
- Proposal/Bid Opening - All RFP/RFBs received will be opened in public at the time and date listed on the public notice. A tabulation of all RFP/RFBs received will be posted for public inspection.
- Acceptance of Proposals/Bids - All RFP/RFBs over the amount of five thousand dollars ($5,000) shall be accepted or rejected by the Board of Aldermen. RFP/RFBs up to four thousand, nine hundred and ninety-nine dollars ($4,999) shall be accepted or rejected by the City Administrator. Awards shall be made to the lowest responsible bidder. In determining the lowest responsible bidder, the following factors will be considered: price, ability, capacity, skill, character, integrity, reputation, judgment, efficiency, and experience.
View OPEN RFP/RFB
To view OPEN RFP/RFBs or to sign up to receive texts or email alerts for bid postings, refer to the Bid Posting e-service.
All sales of personal property which have been deemed obsolete and unusable to the City shall, except where noted per City code, be based on competitive bids. The City may use personal property deemed as surplus as a trade-in for new property, however, formal bidding procedures shall be followed in the purchase of the new property.
The City currently utilizes several resources to dispose of surplus property, including online auction (i.e. eBay.com), auction houses, or in-house silent bidding auctions.
Bidding Process for Disposal of City Surplus
- Notice to the Public - Once the Board of Aldermen has deemed obsolete and unusable personal property surplus to the City, notice of said surplus shall be published in the local newspaper and on the City's website at least five (5) days preceding sale of the surplus personal property.
- Submitting Bids To Purchase Surplus - Bids to purchase surplus personal property shall be made in the manner, and within the said dates and times publicized, based on the selling venue chosen by the City.
- Acceptance of Winning Bids - Winning bids to purchase City property shall be based on the highest bid of purchase, and payment shall be made in the manner and within the said dates and times publicized by the City for said surplus personal property. Unpaid or items not picked-up within said dates and times as publicized, shall remain City property.
View Current City Surplus FOR SALE
To view current surplus FOR SALE or to sign up to receive texts or email alerts regarding sale items, refer to the Bid Posting e-service.